Contacts

By Stephen Cook

VOLUNTEER OPPORTUNITIES ABOUND IN PACK 317! Let Your Voice Be Heard and Your Skills Shine! If you see something interesting or have a particular talent our pack could utilize, please let someone know! Don’t worry about whether a position is currently open or even whether it already exists. If someone is currently performing a job you’re interested in, that person may be ready for a change or simply need some help. And if you can think of a position we don’t have, we’ll create one especially for you!

Committee Chair

    • Assign duties to committee members
    • Form new dens as needed
    • Maintain a close relationship with the chartered organization representative, keeping this key person informed of the needs of the pack that must be brought to the attention of the organization or the district.
    • Report to the chartered organization to cultivate harmonious relations.
    • Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
    • Supervise pack committee operation by:

1) Calling and presiding at pack leaders’ meetings.
2) Assigning duties to committee members.
3) Planning for pack charter review, roundup, and reregistration.
4) Approving bills before payment by the pack treasurer.

  • Conduct the annual pack program planning conference and pack leaders’ meetings.
  • Complete pack committee Fast Start Training and Basic Leader Training for the position.
  • Ask the committee to assist with recommendations for leaders as needed.
  • Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.
  • Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.
  • Manage finances through adequate financial records.
  • Maintain adequate pack records and take care of pack property.
  • If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
  • Appoint a committee member or other registered adult to be responsible for Youth Protection training.
  • Provide a training program for adult family members.
  • Develop and maintain strong pack-troop relationships, sharing with the troop committee the need for graduations into the troop.
  • Work closely with the unit commissioner and other pack and troop leaders in bringing about a smooth transition of Webelos Scouts into the troop.
  • Help bring families together at joint activities for Webelos dens (or packs) and Boy Scout troops.
  • Support the policies of the BSA.

Cubmaster

  • Work directly with leaders and committee members to make sure all dens are functioning well
  • Plan the den and pack programs with the help of other leaders
  • Lead the monthly pack meeting
  • Ensure den leaders receive the required training
  • Help establish and maintain good relationships with Boy Scout troops and parents
  • Recruit den leaders and committee members

Assistant Cubmaster

  • Assist the Cubmaster as needed
  • Be ready to fill-in for the Cubmaster if necessary
  • Participate in pack leaders’ meetings
  • Help inform pack leaders of training and arrange for them to attend training sessions
  • Work with the Cubmaster and pack committee to get the pack re-chartered
  • Assist in pack activities such as dinners, derbies, bike safety workshops, service projects, etc.

Secretary

  • Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders by telling them what resources are available.
  • Acquaint den leaders with the contents of the Pack Record Book so they will know how to supply the information that should be recorded there.
  • Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book.
  • Maintain an inventory of pack property.
  • Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
  • Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
  • Notify leaders of pack leaders’ meetings and other activities.
  • Provide den leaders with records and forms for meetings.

Den Leader

  • Work directly with other den and pack leaders to ensure their den is an active and successful part of the pack
  • Plan, prepare for, and conduct den meetings with the assistant den leader
  • Attend the pack leaders’ meetings
  • Lead the den at the monthly pack activity Den Info August

Assistant Den Leader

  • Assist the den leader during den and pack meetings as needed
  • Be ready to fill in for the den leader in case of emergency
  • Work in harmony with other den and pack leaders Den Info

Treasurer

  • Help establish a pack budget plan
  • Maintain the pack’s bank account
  • Report the pack’s financial condition at monthly pack leaders’ meetings
  • Approve all budget expenditures (Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.)
  • Reimburse pack members for expenditures.
  • Collect dues from den leaders at the pack leaders’ meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.
  • Keep up-to-date financial records.
  • Guide the pack in conducting council-approved pack money-earning projects.

Training Director

  • Coordinate Fast Start training for new adult leaders
  • Promote leaders’ attendance at training courses, monthly roundtables and leader pow-wows
  • Work with the Cubmaster and pack committee to setup a program for training parents
  • Develop a pack library for use by leaders

Public Relations Director

  • Stimulate pack service projects in the school and community
  • Promote family participation in all pack events
  • Work with the pack committee to promote new membership
  • Provide pack announcements for release in the Keller Citizen and Hidden Lakes Elementary bulletins
  • Make use of the news media in publicizing pack events

Outings Director

  • Help the Cub Master plan and arrange outdoor activities for the pack
  • Arrange for property, fire, and tour permits when required
  • Locate new picnic areas
  • Arrange for safe transportation when needed
  • Plan first aid for emergencies
  • Plan summer outings to help qualify for the National Summertime Pack Award

Membership & Registration Chair

  • Secure registration papers, signatures, and fees for the upcoming year
  • Work with the Cubmaster and pack committee to develop and carry out a plan for year-round membership growth
  • Arrange for the annual membership inventory and pack re-charter

Advancement Chair

  • Have a working knowledge of the Cub Scout advancement plans
  • Maintain up-to-date information on membership, leadership, and advancement with PackMaster ME
  • Purchase necessary awards before each pack meeting
  • Work with the Awards Chair to prepare awards for presentation
  • Help plan and conduct induction and advancement recognition ceremonies.
  • Arrange for Tiger Cub graduation ceremonies with the Cubmaster and Tiger Cub den leader.
  • Arrange for Webelos graduation ceremonies with the Cubmaster, Webelos den leader, and Scoutmaster.
  • Promote the use of den doodles as a stimulus for advancement.
  • Collect den advancement reports at pack leaders’ meetings for use when ordering badges and insignia from the local council service center.
  • Promote Boys’ Life magazine as an aid to advancement.
  • Help build or obtain advancement equipment for use in making advancement ceremonies more effective.
  • Promote the wearing and proper use of uniform and insignia.

Awards Chair

  • Help present awards at monthly pack meeting
  • Help plan and conduct advancement recognition ceremonies

Special Awards Chair

  • Work with the Advancement and Awards Chair to design special awards for dens, den leaders, committee members, events, etc.
  • Create any special awards
  • Create Advancement name-boards for all new Scouts

Webmaster

  • Keep the pack informed by updating the pack Web site on a weekly basis
  • Maintain web hosting account information (DNS, contacts, credit card, etc.)
  • Renew domain name when necessary (pack317.org)
  • Assist PackMaster ME users with software, hardware, and procedural questions
  • Evaluate software and advise the pack committee on usefulness
  • Develop and document procedures for software being used by the pack
  • Investigate improving existing procedures

Newsletter Coordinator

  • Work with den leaders and committee members to put together a monthly newsletter
  • Print and distribute the newsletter at monthly pack meetings
  • Work with the Webmaster to publish on the Pack 317 website

Photographer

  • Take pictures of pack events and work with the Webmaster and Public Relations Director to publish them

Popcorn Sales Kernel

  • Pickup popcorn sales packets
  • Present info to pack and distribute packets
  • Collect and copy completed popcorn forms
  • Pickup and distribute popcorn to den leaders
  • Collect money from den leaders for popcorn sales

Pinewood Derby Coordinator

  • Work with the pack committee to plan, organize, and run the Pinewood Derby
  • Recruit and coordinate volunteers to help put on the event
  • Schedule a place to have the derby and arrange for any necessary equipment (track, timer, etc.)

Asst. Pinewood Derby Coordinator

  • Assist the Pinewood Derby Coordinator as needed
  • Be ready to fill-in for the Coordinator if necessary

Blue & Gold Banquet Coordinator

  • Work with the pack committee to plan, organize, and manage the Blue & Gold Banquet
  • Recruit volunteers to assist with duties

Summer Camp Coordinator

  • Obtain registration papers, signatures, and fees for Summer Camp (usually in June)
  • Recruit adult volunteers to help chaperone
  • Schedule volunteer hours so that Adult-to-Cub ratio meets Scout requirements
  • Collect money and submit to Longhorn Council